When it comes to moving offices, there sure is a lot of stuff to think about – with many dependencies, big decisions to be made, and people to please. If you’ve been landed with the task of finding a new office for your team, it’s likely to not be a regular part of your day-to-day job – which can make it a daunting process.
Luckily for you, Hubble has helped thousands of businesses find the perfect home for their team, so you could say that we know the ins and outs of moving office pretty well.
This ultimate guide to moving offices walks you through the process of searching, choosing and moving into your new office, linking to the very best of our resources every step of the way.
We’ll be covering:
- The decision to move offices
- Timelines and planning
- Setting your budget and choosing a location
- Defining your specific requirements
- Types of office space to consider
- Getting help with your office search
- Viewings and making your final decision
- Moving in
The decision to move offices
To move or not to move? If you’re still on the fence about whether now is the right time to move office, it’s important to consider your options from every angle.
Timelines and planning
Having an idea of timelines and putting together a plan is the best place to start when it comes to an office move.
- Office move checklist: things to consider when moving office – an overview of the process of moving office.
- How long does it take to move offices? – a deep-dive on office move timelines.
Setting your budget and choosing a location
Office costs are usually one of the top business expenses – and understanding how much a new office might cost is a foundational part of your office search.
- How much does office space cost in London? – a granular breakdown of how much office space costs in different areas of London.
- Office cost calculator (for full-time offices) – get a tailored estimate of how much an office might cost in different areas of the UK.
- Office cost calculator (for part-time offices) – get a tailored estimate for how much a part-time office might cost in different areas of the UK.
- 5 Additional Costs You Should Consider When Moving Office – a primer on additional costs involved in the moving process that you may not have considered.
Defining your specific office requirements
Once you’ve got budget and location crossed off the list, it’s time to get more detailed about the features and amenities your new office will need.
- How much office space do I need? – a guide to working out how big an office you’ll need.
- How to survey your team to discover their workspace preferences – a comprehensive checklist for finding out what type of office will make your team happy.
- The most popular office facilities in 2024 – a list of the most sought-after office facilities to help inform your search.
Types of office space to consider
One of the most confusing parts of an office search can be understanding the different types of workspace on offer, and what choosing one option over another means for your business.
- Flexible workspace: everything you need to know – a must-read primer that will help you navigate the world of flexible workspace.
- Serviced vs Managed vs Leased Offices: A Comprehensive Guide – an introduction to serviced, managed and leased offices, what the differences are, and what the pros and cons of each option are.
- Full-time offices vs part-time offices: which is best for you? – we discuss the pros and cons of full-time and part-time offices so that you can decide which makes the most sense for your team.
- Part-time offices: everything you need to know – an introduction to the new concept of part-time offices – an office of your own for 1-3 days a week.
- What does it mean to have an ‘on-demand’ workspace strategy? – this post explores your options if you’re not ready to commit to permanent full- or part-time office space yet.
- A Quick List of London’s Biggest Flexible Workspace Providers – a definitive list of the major flexible workspace providers in the capital.
Getting help with your office search
Need a helping hand along the way? There are lots of different options out there for getting help finding the perfect home for your team.
- Getting Help With Your Office Search: 3 Different Options to Consider – an in-depth look at the different ways that you can get help with your office search.
Viewings and making your final decision
You’ve got an idea of what your dream office looks like – now it’s time to find it IRL. Navigating viewings and negotiation on your chosen office can be tricky, but these resources should point you in the right direction.
- 5 Things to Look out for on Your Office Viewing – so you’re heading on your first viewing – great stuff! But with only a short time to look around, what things should you be looking out for and asking about?
- How to Negotiate the Best Deal on Your New Office – a primer on the dos and don’ts of getting the best price on your chosen workspace.
Moving in
The final hurdle – the final stage of the office relocation process is moving your team in.
- 10 things you don’t want to forget when moving office in London – a checklist of the most common things businesses forget when it comes to moving day.
- How to avoid disruption during an office move – a help guide on how to avoid your day-to-day businesses operations being disrupted by an office move.
Looking for help with your next office move?
Hubble helps thousands of businesses find workspace that their teams love every year. Whether you’re looking for a new office, or for something more flexible, we’re here to help.
Why should you choose Hubble?
- Free guidance from experts – our workspace experts are here to manage the whole process of find a new office, at no cost.
- 100% market coverage – Hubble covers lists every available workspace in the flexible office market, so you can keep things simple, and only look in one place
- Average discounts of 15% – our experts negotiate the very best prices on your behalf.
