If you’re wondering how to rent office space and don’t know where to start, you’re not alone. Whether you’re expanding your team, rethinking your hybrid setup, or simply looking for a better fit, finding the right office can feel overwhelming—especially if managing an office move isn’t in your usual job description.
From setting a realistic budget to understanding how to rent office space or navigate lease agreements, there’s a lot to consider. The good news? You don’t need to figure it out on your own.
At Hubble, we’ve helped thousands of businesses rent and lease office space across the UK. This ultimate guide walks you through the entire process of finding and securing a new workspace—step by step. Whether you’re learning how to lease office space for the first time or simply looking to streamline your search, you’ll find practical tips, checklists, and expert resources to guide you.
We’ll be covering:
- Deciding whether to rent or lease a new office space
- Planning your office rental: timelines and key steps
- How to budget for and choose a location to rent office space
- What to look for when renting or leasing office space
- Types of office space you can rent or lease
- Where to get help renting or leasing office space
- Office viewings and how to choose the right space to rent
- Final steps: moving into your rented or leased office space
Deciding whether to rent or lease a new office space
To move or not to move? If you’re still on the fence about whether now is the right time to move office, it’s important to consider your options from every angle.
Planning your office rental: timelines and key steps
Understanding the timeline is a key first step when learning how to rent office space and manage your move smoothly.
- Office move checklist: things to consider when moving office – an overview of the process of moving office.
- How long does it take to move offices? – a deep-dive on office move timelines.
How to budget for and choose a location to rent office space
When figuring out how to lease office space, office costs are usually one of the top business expenses – and understanding how much a new office might cost is a foundational part of your office search.
- How much does office space cost in London? – a granular breakdown of how much office space costs in different areas of London.
- Office cost calculator (for full-time offices) – get a tailored estimate of how much an office might cost in different areas of the UK.
- Office cost calculator (for part-time offices) – get a tailored estimate for how much a part-time office might cost in different areas of the UK.
- 5 Additional Costs You Should Consider When Moving Office – a primer on additional costs involved in the moving process that you may not have considered.
What to look for when renting or leasing office space
Once you’ve handled the budget and location, the next step in renting office space is defining your team’s needs.
- How much office space do I need? – a guide to working out how big an office you’ll need.
- How to survey your team to discover their workspace preferences – a comprehensive checklist for finding out what type of office will make your team happy.
- The most popular office facilities in 2024 – a list of the most sought-after office facilities to help inform your search.
Types of office space you can rent or lease
One of the trickiest parts of learning how to rent office space is understanding the different types available, and what choosing one option over another means for your business.
- Flexible workspace: everything you need to know – a must-read primer that will help you navigate the world of flexible workspace.
- Serviced vs Managed vs Leased Offices: A Comprehensive Guide – an introduction to serviced, managed and leased offices, what the differences are, and what the pros and cons of each option are.
- Full-time offices vs part-time offices: which is best for you? – we discuss the pros and cons of full-time and part-time offices so that you can decide which makes the most sense for your team.
- Part-time offices: everything you need to know – an introduction to the new concept of part-time offices – an office of your own for 1-3 days a week.
- What does it mean to have an ‘on-demand’ workspace strategy? – this post explores your options if you’re not ready to commit to permanent full- or part-time office space yet.
- A Quick List of London’s Biggest Flexible Workspace Providers – a definitive list of the major flexible workspace providers in the capital.
Where to get help renting or leasing office space
Need a helping hand along the way? There are lots of different options out there for getting help finding the perfect home for your team.
- Getting Help With Your Office Search: 3 Different Options to Consider – an in-depth look at the different ways that you can get help with your office search.
- What is an Office Broker and Why Would you Use One? – we explain what an office broker is and the pros and cons of using one to help with your office search.
Office viewings and how to choose the right space to rent
You’ve got an idea of what your dream office looks like – now it’s time to find it IRL. If you’re learning how to lease office space for the first time, navigating viewings and negotiations can be tricky, but these resources should point you in the right direction.
- 5 Things to Look out for on Your Office Viewing – so you’re heading on your first viewing – great stuff! But with only a short time to look around, what things should you be looking out for and asking about?
- How to Negotiate the Best Deal on Your New Office – a primer on the dos and don’ts of getting the best price on your chosen workspace.
Final steps: moving into your rented or leased office space
The final hurdle – the final stage of the office relocation process is moving your team in.
- 10 things you don’t want to forget when moving office in London – a checklist of the most common things businesses forget when it comes to moving day.
- How to avoid disruption during an office move – a help guide on how to avoid your day-to-day businesses operations being disrupted by an office move.
Looking for help with your next office move?
Hubble helps thousands of businesses find workspace that their teams love every year. Whether you’re figuring out how to rent office space for the first time or need help leasing something more flexible, we’re here to help.
Why should you choose Hubble?
- Free guidance from experts – our workspace experts are here to manage the whole process of find a new office, at no cost.
- 100% market coverage – Hubble covers lists every available workspace in the flexible office market, so you can keep things simple, and only look in one place.
- Average discounts of 15% – our experts negotiate the very best prices on your behalf.
