The Ultimate Flexible Office Cost Calculator

Will Langston
Will Langston|

Finding the right office for your team can be a real challenge, but you don’t have to do it alone.

We’ve put together a guide that covers every step of the search, sharing our tips and insights along the way. Check it out here!

Finding the perfect office space for your company can be a daunting task, as every business has unique needs, goals, and budgets. One size certainly does not fit all in the world of office spaces.

Fortunately, with our Ultimate Office Cost Calculator, you can accurately estimate the costs involved and efficiently plan your office relocation. By leveraging this powerful tool, you’ll make informed decisions and save both time and money throughout the process.

If you’re looking to estimate your office space cost in a way that’s accurate for the location you’re looking at, this office space calculator will help you make informed decisions and save time and money in the process.

So, give it a try! It only takes a minute and you’ll come away knowing what you could expect to be paying for a flexible office in your area with Hubble — the ultimate flexible workspace platform, here to help businesses give their teams access to great places to work.

How do I calculate how much office space I need?

To calculate how much office space you need, we’d recommend surveying your employees to find out how much they plan on using the office every week.

At Hubble, we recently moved into our brand new part-time office and this is how we figured out what to do:

First, we looked at our existing office usage to help us establish interesting trends or patterns. We then asked our team to:

  • Classify themselves as either regular or irregular office users
  • State why they typically use the office and what they enjoy about it
  • Explain what would encourage them to use the office more often, i.e. location, amenities, etc.
  • Give their opinion on what they think we should do with our decision
  • State which locations they prefer and give multiple options

Of course, how complicated surveying your team will be will depend on the size of your team, how distributed your employees are, and what your specific workspace strategy is.

But for us at Hubble, the decision helped us save £129k a year by moving to a part-time office. This is a 60% saving vs before, and we’re roughly in the same location with a similar quality office and a happy and productive team.

This has ultimately allowed us to have our cake and eat it — reducing our total office spend by 45% whilst ensuring our team feels happy and productive.

How does our calculator work? 🤓

Powered by our extensive bank of price data for available private offices, our calculator estimates how much you’ll need to spend on your office according to the expected price per desk in your area.

For context, in London, you can expect to pay around £500 per desk per month, meaning if you were to take a 20-person office in a central location, you’d be looking at paying £10,000 per month.

Here are questions the calculator asks to help give you an estimate of how much you’ll spend on your office space:

1) How many employees does your company have in total?

We’ll ask for the number of people employed by your company to help us understand the size of your organisation.

2) What do you expect from employees when it comes to working from the office?

We’ll inquire about the expectations or requirements your company has for employees working from the office. For example, attendance, specific work hours, or any other office policies.

3) Which location did you have in mind?

We’ll ask about the specific geographical location or address that you are considering. It helps narrow options or understand preferences related to an office’s physical location.

4) How many desks will you need?

This question asks for information about the number of workstations or desks your company requires, allowing us to understand the space requirements for your office.

5) How many months will you need your office for?

This question helps us understand the duration you intend to use the office space so we can give you the best workspace options depending on whether you’ll need the office long-term or short-term.

How to search for an office space in 2024

So, you’ve completed the calculator and been given an estimate of how much office space will cost — depending on your team size, anticipated usage, and desired location. Now, you want to start your search.

This is where Hubble comes in. For the past 10 years, we’ve been helping businesses give their teams great places to work. Our office search platform has over 22,000 offices in over 1800 buildings across the UK with 100% market coverage. So, you’re bound to find an office for you.

Our team of expert advisors will assist you with your search, from giving recommendations to attending viewings. They’ll also work to negotiate the very best price for your office, thanks to our strong relationships with workspace providers. This can go up to a 15% discount!

With our wealth of experience in helping businesses find their perfect office space, we’ve also got insider knowledge on trends and patterns in the office search market. To find out what these are for 2024, Henry Burn, VP Commerical at Hubble, gives Hubble’s top tips for finding an office in 2024.

Prefer to read instead? We’ve written up all the main points in this article.

Don’t see your area? 🗺

At Hubble, we’re always adding stunning workspaces to our global network. So, if you don’t see a space near you, let us know where you are and our dedicated Supply team will work tirelessly to have somewhere on the platform for you within a matter of weeks.

Office Space Calculator

Find your new HQ with Hubble 🏢

We’ve built the UK’s largest online marketplace for renting flexible office space.

And through a combination of our platform and dedicated Workspace Advisors, we can help you find your new office on a flexible contract. And when we say flexible, we mean it, with some of our office leases starting from as little as one month.

So, what are you waiting for? Find your perfect office today.

Introducing: Part-time Offices

Your very own office 1-3 days per week. Save up to 75% compared to a full-time office.

Learn More

Prefer to chat? Get in touch with our team of expert advisors:

Hubble AdvisorHubble AdvisorHubble Advisor
+44 20 3966 6804