Cost is one of the biggest factors in any office move – and finding the perfect office, in the right area, that works with the budget you’ve assigned is a challenging balancing act.
Fortunately, we’re at hand with some handy calculators to help you accurately estimate the costs involved and efficiently plan your office relocation.
- Calculator for full-time offices: get rent estimates for an office 5 days per week
- Calculator for part-time offices: get rent estimates for an office 1-3 days per week
Both calculators provide a location-specific estimate of the amount of rent you should expect pay, powered by Hubble’s proprietary rental data from tens of thousands of serviced and managed offices across the UK.
💡 Haven’t settled on a specific area yet? We recommend checking out our blog post – How much does an office space cost? – which gives a holistic view of average rent prices per area.
Full-time office rent calculator
Use this calculator to get an estimate for what you would pay for an office full-time (i.e. 5 days per week).
Go to the full-time office rent calculator >
Part-time office rent calculator
Use this calculator to get an estimate for what you would pay for a Part-Time Office (i.e. an office 1-3 days per week).
Go to the part-time office rent calculator >
How do our calculators work? 🤓
Powered by Hubble’s extensive market data for available private offices, our calculator estimates how much you’ll need to spend on your office according to the expected price per desk in your area.
Our calculator is based on two simple questions:
1) How many desks will you need?
This question asks for information about the number of workstations or desks your company requires, allowing us to understand the space requirements for your office.
2) Which location did you have in mind?
We’ll ask about the specific geographical location or address that you are considering. It helps narrow options or understand preferences related to an office’s physical location.
How do I calculate how many desks I need?
Knowing the number of desks you’ll require in your new office is dependant upon your workspace strategy, but ultimately comes down to the maximum capacity you’ll need on any given day.
For companies that are 5 days a week in the office, this calculation is relatively simple, but hybrid- or employee preference-based strategies require more thought. Key factors include:
- Whether you mandate your team in for office days or have full employee preference – the latter poses the greatest challenge for calculating capacity, as it’s likely to vary a lot day-to-day. For this we recommend surveying your team to help inform your decision.
- Whether you spread out team attendance across different days of the week, or have mandated office days for all the team – the latter can create the need for a lot of office capacity, and the greater likelihood of having quiet days, where you’re paying for desks that you don’t use.
At Hubble, we recently moved into our brand new part-time office and this is how we figured out what to do:
First, we looked at our existing office usage to help us establish interesting trends or patterns. We then asked our team to:
- Classify themselves as either regular or irregular office users
- State why they typically use the office and what they enjoy about it
- Explain what would encourage them to use the office more often, i.e. location, amenities, etc.
- Give their opinion on what they think we should do with our decision
- State which locations they prefer and give multiple options
Of course, how complicated surveying your team will be will depend on the size of your team, how distributed your employees are, and what your specific workspace strategy is.
But for us at Hubble, the decision helped us save £129k a year by moving to a part-time office. This is a 60% saving vs before, and we’re roughly in the same location with a similar quality office and a happy and productive team.
This has ultimately allowed us to have our cake and eat it — reducing our total office spend by 45% whilst ensuring our team feels happy and productive.
How to search for an office space in 2024
So, you’ve completed the calculator and been given an estimate of how much office space will cost — depending on your team size, anticipated usage, and desired location. Now, you want to start your search.
This is where Hubble comes in. For the past 10 years, we’ve been helping businesses give their teams great places to work. Our office search platform has over 22,000 offices in over 1800 buildings across the UK with 100% market coverage. So, you’re bound to find an office for you.
Our team of expert advisors will assist you with your search, from giving recommendations to attending viewings. They’ll also work to negotiate the very best price for your office, thanks to our strong relationships with workspace providers. This can go up to a 15% discount!
With our wealth of experience in helping businesses find their perfect office space, we’ve also got insider knowledge on trends and patterns in the office search market. To find out what these are for 2024, Henry Burn, VP Commerical at Hubble, gives Hubble’s top tips for finding an office in 2024.
Prefer to read instead? We’ve written up all the main points in this article.
Find your new HQ with Hubble 🏢
We’ve built the UK’s largest online marketplace for renting flexible office space.
And through a combination of our platform and dedicated Workspace Advisors, we can help you find your new office on a flexible contract. And when we say flexible, we mean it, with some of our office leases starting from as little as one month.
So, what are you waiting for? Find your perfect office today.
