5 Additional Costs You Should Consider When Moving Office

Helena Sampayo
Helena Sampayo|

So, you’ve decided it’s time to move offices. You’ve configured a timeline and established how much office space you need. Now it’s time to talk about costs.

Just as you scrutinise every detail during office viewings, it’s crucial to consider any additional office relocation costs before you sign a contract. Otherwise, they may catch you by surprise.

In this blog, Hubble explores five often-overlooked costs that can impact your office move budget:

1. Moving services

The inside of a removal van, showing fabric blankets stacked and a background of cardboard boxes. Concept for moving home, furniture protection, storage, packing and transportation. Copy space.

Moving services come part and parcel with relocating offices. While they may make up a significant chunk of the additional costs, they save time and ensure a smooth transition.

In other words, it’s definitely worth the money.

The exact cost of hiring a removal service will depend on a variety of factors, including:

  • The size of the office
  • The distance of the move
  • The number of items being moved
  • Any extra services, such as packing and storage

Many office relocation companies in London (like Arnold & Self and Aussie Group) offer competitively priced services. As always, get at least three quotes and assess your options!

2. Any extra amenities

Fora — White Collar Factory

Most serviced office rentals are all-inclusive. This means all your utilities, bills, and daily office maintenance are packaged into one monthly fee.

Included in your rent is access to the building’s amenities and facilities. These include things like office furniture, coworking desks, mailing addresses, phone booths…the list goes on.

However, some amenities and facilities are only available at an extra price. These could include things like childcare, gyms, and food from restaurants and cafes.

But the big one to keep in mind is meeting rooms.

If your office doesn’t have a self-contained meeting room, you’ll need to book one of the communal ones. These can range anywhere from £30 to £40 per hour, so it’s definitely something to factor into your budget!

3. Deposit

And, of course, we’ve got deposits. The exact price of this will depend on the type of workspace you choose.

If you’re looking to move into a full-time serviced office (an office for your team that you can access every day of the working week), the deposit will usually be 2x the monthly rent.

However, there are also many part-time offices available. This is an office for your team to access for the same 1-3 days per week. In this case, no deposit is required!

4. WiFi

Landmark – Farringdon – Giltspur Street

When viewing an office, ask about the standard internet packages included in your rent. This will allow you to determine its speed, type of connection, and any data usage limits.

The answers will help you determine one thing: whether or not you need a dedicated line. This exclusive internet service is not shared with other businesses, providing a more private and reliable connection for companies that need it.

If your business needs a dedicated line, you’ll need to factor in the associated costs for installation and maintenance and the setup process.

5. Branding

Boutique Workplace – One Fetter Lane

When renting a serviced office, there are limited opportunities to brand the space. This contrasts with managed or leased offices, where you pay to have the space tailored exactly to your liking.

However, that’s not to say you can’t play with branding at all. Some workspace providers give a small allowance to businesses wanting to customise the office. These can include logo signage on the doors and windows and themed decor such as murals, stickers, and wall art.

If branding is important to you, make sure you factor this into your office move budget!

How Hubble can help

At Hubble, we help businesses give their teams great places to work. Our platform makes it easy to find and rent a flexible workspace that suits your needs — free of charge!

Whether you’re looking for a full-time office or something more flexible, our team of expert advisors can send you tailored suggestions, organise viewings, and handle negotiations at no extra cost to you.

Why opt for Hubble?

  • Expert Guidance — Our workspace specialists oversee the finding your new office, so you don’t have to.
  • 100% Market Coverage — Access every available workspace in the flexible office market, making your search easier by viewing all options in one place.
  • Significant Savings — Enjoy average discounts of 15% as our experts secure the best prices on your behalf.

Introducing: Part-time Offices

Your very own office 1-3 days per week. Save up to 75% compared to a full-time office.

Learn More

Prefer to chat? Get in touch with our team of expert advisors:

Hubble AdvisorHubble AdvisorHubble Advisor

+44 20 3966 6804