5 Things to Look out for on Your Office Viewing

Helena Sampayo
Helena Sampayo|

Viewings are an essential part of finding a new office space.

It’s where you assess everything. From the quality of the building to the local amenities, office viewings are the perfect opportunity to visualise the future of your business and team.

But with so much to think about, you may feel unsure about what to expect. To help you prepare, we’ve shared five essential things to look out for during your office viewings:

  1. The square footage
  2. The communal areas
  3. The natural light
  4. The amenities
  5. What’s included

1) The square footage

LABS House

When attending your office viewing, you’ll be given the same measurement: square footage.

By this point, you should already have a rough idea of how much office space your team needs. So, consider the viewing as an opportunity to confirm this estimate and visualise the layout.

Hubble Top Tip: Keep in mind that square footage varies depending on the office type and your specific requirements.

For example, serviced offices may offer only desk areas for each employee, while others may include additional features like internal meeting rooms. Managed offices typically require more desk space and room for amenities such as meeting rooms and kitchenettes.

To help you understand square footage requirements during your viewing, here’s the widely accepted rule for the ideal amount of space per person for offices in London:

  • Serviced Offices: 35 – 50 sq. ft. per employee
  • Managed Offices: 70 – 85 sq. ft. per employee

We’ve created a handy guide to help you establish how much office space you need. Check it out!

2) The communal areas

Spacemade — Fulham Works

While on your office viewing, take the opportunity to explore the communal spaces, including coworking areas, kitchens, and breakout spaces. During this time, assess whether they offer:

  • Comfortable Seating: Look for plush sofas, ergonomic chairs, and cosy seating options that encourage relaxation.
  • Aesthetic Appeal: Evaluate the decor and colour scheme to ensure it creates an inviting atmosphere that motivates employees to work from the office.
  • Kitchen Facilities: Check for well-equipped kitchens and coffee bars stocked with beverages, snacks, and other essentials to meet your team’s needs.

You also want to check whether they’re busy, if there’s another room, and what you get for free.

3) The natural light

Boutique Workplace — One Fetter Lane

Ample natural lighting is essential to a pleasant and productive office space. It reduces eye strain and fatigue from prolonged exposure to artificial lighting. It also helps connect us to the outdoors, improving mood and wellbeing

Hubble Top Tip: When you’re touring the office space, make a mental note of how many windows there are in each area – and if there are any areas that don’t get natural light at all.

You may even want to check if there are any outdoor areas available — such as rooftop terraces or gardens — so your team have additional ways to help your team see and think clearly.

4) The amenities

Huckletree — Oxford Street

During an office viewing, you’ll also have the chance to check out the workspace’s amenities and facilities. While these will vary depending on the workspace, they typically include all your essentials like furniture, cleaning services, high-speed internet, and security staff.

On top of this, most flexible workspaces offer additional amenities to give them a competitive edge, such as gyms, childcare, and bicycle storage.

But whether you opt for a full-time office or a short-term rental, one thing is for sure — you’ll need to use the building’s business facilities, such as meeting rooms, phone booths, and event spaces – so make sure there are enough for your team.

Hubble Top Tip: Always ask how the booking process works for amenities like business rooms and event spaces.

While you’re there, check out the tech to ensure it’s got everything your team needs.

5) What’s included

Boutique Workplace — 222 Bishopsgate

As mentioned earlier, various office types come with different size requirements and amenities. However, you should establish what is and isn’t included in your monthly rental during the viewing.

For example, serviced offices are ready to go from the day you move in. This means all your utilities, bills, and daily office maintenance are included in your monthly bill, such as WiFi and furniture.

However, managed offices require greater input from the tenant. While all costs are bundled into a single monthly fee, you, the tenant, must establish what you need — from the number of desks and the specific type of furniture.

The viewing is a great opportunity to determine exactly what’s included with your specific office rental in that specific building.

Let our expert advisors do the heavy-lifting

At Hubble, our team of expert advisors can assist you with office viewings.

Our flexible workspace platform helps businesses give their teams great places to work. Once you’ve found an office to view, our advisors can help you organise a schedule and even attend viewings with you.

They’ll also offer zero-pressure advice and manage negotiations — all for free!

Why opt for Hubble?

  • Expert Guidance – Our workspace specialists oversee the entire process of finding your new office, so you don’t have to.
  • 100% Market Coverage – With Hubble, you gain access to every available workspace in the flexible office market. Simplify your search by exploring all options in one place.
  • Significant Savings – Benefit from average discounts of 15% as our experts negotiate the best prices on your behalf.
  • Spam-Free Zone – We won’t share your contact details with third parties, ever.
  • Up-Front Pricing and Information — We don’t hide pricing and details behind sales calls or gatekeepers.

Discover more today!

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Prefer to chat? Get in touch with our team of expert advisors:

Hubble Advisor
Hubble Advisor
Hubble Advisor

+44 20 3966 6804