When it’s time to relocate, how do you ensure your next move is the right one?
Congratulations. Business is booming and you're running out of space fast. But you need to hire. You need somewhere to meet clients. And you need to keep growing without asking your team to hot desk. Perhaps you want to place yourself where your customers are or create space for your project teams. Perhaps your space outstrips your needs and downsizing could help cut costs. So how do you engineer an office move that delivers everything you need whilst avoiding the pitfalls? Here’s our guide…
It’s perhaps the most fundamental element in an office relocation’s success, and yet it’s the one that’s so often overlooked. Someone needs to be pulling the strings – so appoint a project manager to turn your office relocation plan into a reality.
Depending on the scale of the move, the project manager may need to appoint a small team to help.
Being clear on the business drivers for the move can help narrow the field when searching for your next workplace. Consider your ‘must-haves’. What are the non-negotiable elements that must be in place for the office to be a viable option? Think in terms of:
A large and mobile sales team, for example, may want to be close to key transport links. A prestigious business needs a prestige space. And it can make sense to relocate with other like-minded businesses so it’s easier to build collaborations and find clients. If, for example, you’re a creative business, situating yourself in a creative hub is likely to make more sense than dropping yourself in the middle of a bunch of insurance companies.
Put together an office relocation plan that addresses the issues elsewhere in this guide, and includes the following:
Break each of the above issues into bitesize tasks, assign each one to an owner, and set a deadline for completing each element.
Remember, you don’t have to do everything yourself. With the right office relocation services teams, you can reduce the to-do list considerably and make moving far simpler.
Moving with Hubble makes life easier too. Not only will we help you find your next base of operations (see below), we’ll also help you negotiate a great deal and we’ll work with you to ensure that, from first search to securing your new office, everything goes smoothly.
There’s a wide range of office types on the market and at first glance, some of them can seem very similar. Here’s a quick guide to distinguishing your shared office from a managed office:
All set up and ready to go from the date you move in, a serviced office is the simple, no-hassle option, with bills, utilities and day-to-day running all handled for you, and more flexible contracts that don’t tie you down.
Perfect for startups and established organisations alike looking for affordable city office space at a sensible price, sharing your office space means sharing the costs.
Gives you all the benefits of a serviced office but also lets you determine the precise specifications of the building itself. Ideal if you need a bespoke space tailored to your brand but want to avoid the upfront costs of a leased office.
Leases are typically measured in years and, unlike a serviced office, the lease is less of a ‘plug and play’ option. But in return for sorting the WiFi out yourself, you get a space that you can control. If you’re able to make a bigger upfront contribution, a lease could be more cost-efficient too.
Still not sure? Check out this Which Type of Office is Right for My Business flowchart.
Hubble enables you to search the whole market in real time. From leased to serviced to shared, you’ll find every type of office space available, and you can filter by up-to-date pricing, live availability, location, amenities, exclusive offers and more.
We’ve made finding your next office as easy as booking a hotel room, and we’re trusted by the likes of Trustpilot, Accenture, and Citymapper.
Budgeting for office space isn’t an exact science, but the right data can help you make an informed decision. Our office space calculator makes that job much easier, helping you identify the right budget range for you.
Then, factor in the additional facilities you’ll need to determine whether the price will be to the upper or lower end of that range.
Projects still need completing. Meetings still need to happen. New work still needs to be brought in. Yet although there may never be an easy time to make a move, some times are easier than others:
An office relocation is an exciting time and a big deal. It’s also a whole lot easier if you avoid pitfalls like these:
“We never saw that coming”
Surprises invariably cost money. From unexpected charges to escape your current lease to surprises in the services you’ll enjoy at your new location, there really is no substitute for doing your homework and creating an office relocation plan that dots every i.
You probably won’t be able to book office relocation services the week before you move. The telecoms people won’t be able to appear as if by magic with a day’s notice. With the right planning, however – and providing you give the move the time and attention it requires – you won’t need them to.
Office relocations work best when you take your people with you (in an emotional as well as physical sense). Give your teams the opportunity to get involved from day one and they’ll be far more invested in the move. Here are some ways of doing that:
You can arrange every element of your office relocation yourself, but that increased workload brings increased risk. Share the responsibilities with an office relocation specialist like Hubble, and you increase the chances of a simple, seamless and successful move.
Want to chat about how we could help you? Get in touch now: