10 Top Tips for Planning a Successful Company Offsite

Will Langston
Will Langston|

Looking to plan a successful company offsite? You’ve come to the right place!

Whether you’re organising an away day, a conference, a team-building retreat, a strategic planning session, or something similar, a well-executed offsite can improve culture, foster creativity and better communication across teams.

However, without proper planning, an offsite can easily turn into a logistical nightmare, causing frustration and disappointment for all involved. To help you avoid this, we’ve put together The Ultimate Guide to Planning a Successful Company Offsite, which you can download for free right here!

From selecting the perfect venue to designing an effective agenda, this guide will ensure that your offsite is a success from start to finish. Whilst that downloads, this brief checklist ought to wet your appetite!

The Ultimate Guide to Planning a Successful Company Offsite

Top Tips for Planning a Successful Company Offsite

1. Go Big on the Company Presentation

A company presentation comes part and parcel with hosting a company offsite, so it’s important you ace this part of the day.

2. Create an Experience Your Team Will Remember

An effective company offsite isn’t just about sitting and listening to a presentation; it’s about creating a shared and memorable experience. Organising things like team-building activities is when company culture really comes alive.

Top Tips for Planning a Successful Company Offsite

3. Organise the Right Team Building and Social Activities

Fostering positive work relationships is integral to workplace wellbeing, and having opportunities to practise effective communication is how teams can build them. Don’t forget about your virtual attendees here.

4. Build a Psychologically Safe Environment

When you want your team to participate in a team offsite, it’s crucial they feel comfortable doing so.

Top Tips for Planning a Successful Company Offsite

5. Prioritise Setting Goals and Defining Priorities

Practising effective collaboration builds stronger and happier teams, but you need to establish what your goals are. 

6. Consider a Multi-Day Team Offsite

A common mistake hybrid and remote companies make when organising an offsite is cramming too much in one day. This can be an easy trap to fall into, especially when you’re excited to bring the team back together and working with a budget.

Top Tips for Planning a Successful Company Offsite

7. Carefully Consider the Date

If you’re a scaling team, it’s unlikely you’ll find a date that every team member can make, but there are a few things you can do to ensure maximum attendance, such as check which team members are on holiday on the earmarked dates.

8. Assemble a Party Planning Committee

Establish a team that is built up of people across different teams to ensure productivity isn’t diluted and workload isn’t impacted.

Top Tips for Planning a Successful Company Offsite

9. Collect RSVP and Dietary Requirements

Receiving RSVPs quickly is essential to getting the process up and running. It’s also wise to collect dietary requirements simultaneously, as this will impact the type of catering suitable for the team and, therefore, the venue you book.

10. Communicate with Your Team

Once you’ve settled on a date, you’ll need to send out a placeholder invite to the whole company. It’s also a good idea to share the general location of the offsite as soon as possible, so your team can start exploring transport options.

Find Your Next Event Space with Hubble

Hubble takes the stress out of planning, searching hundreds of London’s top event spaces on your behalf, quickly coming back with tailored options.

Some really big names have trusted us with their events — from Holland & Barrett to FreeNow — and nothing would thrill us more than to help you plan the perfect event, with free search, expert advice, and hundreds of quality event spaces all there to make your event extra special.

All you have to do is:

  1. Send us your requirements and we’ll work with you to find an array of suitable options, wherever you’re looking.
  2. We’ll secure you the best quote, so you’ll never have to deal with anyone else. 
  3. Once you’re happy with the venue and its facilities, we’ll liaise with you and the venue to get a contract drawn up.

That’s it! We told you we’d take the hassle out of planning an offsite.

For information on who we are and how we can help you deliver a stellar company offsite, download The Ultimate Guide to Planning a Successful Company Offsite today.

The Ultimate Guide to Planning a Successful Company Offsite

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