Office managers are responsible for quite a lot of tasks.
From event planning to recording office expenses, it’s easy to feel overwhelmed…especially if you’re a one-person band.
That’s why plenty of office managers are avid users of office management software, systems, and tools that make all the difference.
And since we’re pretty obsessed with all things office space, we’ve put together this handy list of the best office management software to make your life a little easier.
- Productivity tools
- Communication tools
- Document and data management software
- Employee scheduling tools
- Accounting tools
- Employee engagement tools
Productivity tools
When office managers are juggling multiple to-dos and deadlines, productivity tools aren’t just nice to have…they’re essential. Here are some of our favourites!
Notion
Notion is a flexible all-in-one workspace that’s perfect for office managers who juggle a little bit of everything.
You can use it to build an internal wiki with company policies, onboarding guides, and team resources—all neatly organised in one place.
It’s also great for tracking vendors, managing office supplies, or keeping meeting notes!
Asana
Asana is a project management tool that helps office managers stay organised, focused, and on track.
It’s ideal for coordinating office operations, such as managing calendars, planning team events, or handling facility requests.
You can set up projects with tasks, assign them to colleagues, add due dates, and track progress in views like boards or calendars.
It’s super easy to leave comments, attach files, and share updates, so everyone stays in the loop without sifting through a bunch of emails or chats.
Trello
Trello is a simple, visual tool that makes organising office tasks feel a lot less overwhelming.
It’s kind of like a digital corkboard, so it’s perfect for planning team events, tracking office requests, or managing a never-ending to-do list.
You can also get super granular with this. You get to create boards for different projects, then add cards for each task (like ordering supplies and setting up new hires).
It’s super intuitive, easy to share with your team, and best of all—it’s free, which your office budget will love!
Communication tools
Chasing team members who haven’t RSVP’d for the company drinks? Sending a big, company-wide email about an upcoming office move, and knowing it’ll just get buried in inboxes?
Office managers have a lot to communicate to the company. But here are some communication tools that cut the hassle and make life a little easier:
Slack
Okay, you’ve most likely heard of Slack, but here’s why it’s a go-to communication tool for office managers who need to keep things running smoothly.
You can set up channels for different topics—like office updates, team socials, or maintenance requests—and message people directly when needed. You don’t need a flood of emails!
It’s also good for messaging the entire company at once, which is ideal for when you’re organising away days, announcing Friday snacks, or giving people gentle reminders to RSVP to an event without chasing them down!
Microsoft Teams
Again, you’ve probably heard of Microsoft Teams. Most offices already use it. But beyond being the default, it’s actually packed with features that make life easier for office managers.
For example, it’s great for keeping comms organised, with channels for things like office maintenance, staff updates, or event planning.
It includes features like built-in video calls, calendar integration, and seamless links with Outlook, Word, and Excel, meaning everything’s in one place!
Documents and data management software
As an office manager, chances are you come into contact with plenty of documents every day.
Often these are emailed between teams or stored on hard drives instead of in cloud storage, making collaboration, security, and organisation difficult.
Move to a document and data management software tool, and you’ll be able to keep everything in one place with greater controls around access, editing, and deleting files.
Google Workspace
There’s a high chance your team already uses Google Workspace. But for office managers, it’s more than just Docs and Calendars. It’s a way to quietly keep everything running smoothly behind the scenes.
For onboarding, it means no chasing IT. You can set up accounts, drop people into the right shared drives, and give them instant access to everything from policies to team calendars.
Create one onboarding folder, duplicate it, and that’s it…you’re done! It’s not groundbreaking, but Google Workspace really saves you time and keeps things consistent across the board.
Document360
Okay, we all know Google Docs is great for creating and collaborating. But when it comes to keeping things organised long-term, it can get a bit messy. Docs get scattered across folders, links go missing, and you’re never quite sure if that one colleague actually has access.
But Document360 fixes that! It gives office managers a structured, searchable place to store company knowledge—like onboarding guides, policies, and how-tos—so the whole team knows exactly where to look.
No more digging through shared drives to find “that one doc.”
Employee scheduling tools
As an office manager, keeping track of who’s in, who’s off, and who swapped shifts last minute can quickly become a full-time job.
But switching to an employee scheduling tool will give you a clearer view of your team’s availability, fewer surprises, and a lot less chasing. Here are some to consider:
Rota Cloud
If your tasks and responsibilities involve managing rotas and holidays, RotaCloud is a great choice.
It takes the stress out of shift planning by allowing office managers to build and share rotas in minutes, all thanks to its drag-and-drop rota builder and editable templates!
Staff get notified instantly about new shifts or changes, and they can even request swaps or log holidays themselves. Sounds like “no more chasing” to us!
Sling
Sling is pretty straightforward. It’s a tool that helps you manage staff schedules, availability, and time off—all in one place.
It’s ideal for office managers who want to keep track of hours worked, shift changes, and leave without having to juggle spreadsheets or chase people for updates.
You can build and share rotas, track overtime, and even send shift reminders. There’s even a built-in messaging feature and a team newsfeed, so everyone stays in the loop!
Accounting tools
If bookkeeping or budget tracking falls under your role, having the right tool makes a big difference.
A good accounting platform helps you stay on top of spending, manage expenses, and keep things running smoothly—without getting lost in spreadsheets.
Expensify
Managing expenses can easily eat away at your time as an office manager. That’s why software like Expensify is well worth the download!
It completely simplifies day-to-day tasks, such as chasing receipts or updating spreadsheets. Employees can snap a photo of their receipt, and Expensify will auto-fill the details for them, so you don’t have to decode a blurry photo later.
Company card payments show up automatically, so you don’t have to check bank statements line by line. Everything—receipts, approvals, and reimbursements—is in one place, which means less chasing and fewer emails.
Xero UK
If handling finances falls under your remit as an office manager, it can often feel like untangling a never-ending ball of spreadsheets.
Xero UK is pretty good at fixing that by connecting all your bank feeds, invoices, expenses, and payroll into one dashboard.
Designed with small businesses in mind, Xero takes care of calculations and HMRC compliance on your behalf, so you can focus on growing the business.
And when receipts and bills pile up, tools like Hubdoc take a photo and automatically pull in the data for you!
Employee engagement tools
Creating a great workplace isn’t just about recognition; it’s about making sure people feel supported and empowered to do their best work.
As an office manager, you’re often the one keeping an eye on how people are really doing day to day.
Luckily, there are some amazing tools available that help employees feel like their needs are being taken into account. Happy employees = happy office manager!
Spill
We, at Hubble, love Spill.
It’s a tool that brings mental health support directly into Slack, making it easy for employees to speak to therapists and access resources when they need them most.
For office managers, it’s a low-lift way to support team wellbeing. You’re not expected to be a counsellor. But with Spill, you can make sure the support is there when someone needs it—without leaving the communication tool you use as a company!
Hubble On-Demand
Okay, now for the shameless plug.
Hubble On-Demand gives your team access to flexible workspace across hundreds of locations, without the commitment of a full-time office.
Whether someone needs a quiet desk for the day, a meeting room to collaborate with a teammate, or just a change of scene from working at home, they can book what they need, when they need it.
It’s especially useful for hybrid teams or when you’re trying to offer flexibility without losing structure.
And from an office manager’s perspective? Less pressure to find one space that works for everyone, all the time. You give the employees the power to handle it themselves!
Juno
If perks fall under your remit as an office manager, Juno can take a lot of the hassle off your plate.
It gives employees a monthly budget to spend on things that actually support them—like gym memberships, meal kits, therapy, or even new headphones. They choose what they want, when they want it.
This means no more drawing up perks lists, collecting preferences, or managing vendors and subscriptions yourself.
Just set it up, let the team explore, and Juno does the rest!
